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APT Framework: Getting Started

Xylo's Productivity Kit is built on the APT Framework (Areas, Projects, Tasks) — three layers that organize everything from solo work to distributed teams.

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How It Works​

APT System Overview

  • Areas — Stable domains of responsibility (Health, Engineering, Client Work)
  • Projects — Focused efforts within an Area, time-bound or ongoing
  • Tasks — Individual steps that move Projects forward
  • Notes — Working documents, meeting summaries, drafts
  • Resources — Polished references, SOPs, templates

Everything connects: Tasks → Projects → Areas. The dashboard automatically shows each person only what's relevant to them.

Getting Started​

Week 1: Foundation​

  • Define 3-5 Areas
  • Migrate 1-2 active projects
  • Use daily for one week

Weeks 2-4: Build Habits​

  • Daily: Check task dashboard every morning
  • Weekly: Review projects, update statuses
  • Ongoing: Capture new items in the system

Month 2+: Expand​

  • Add projects and documentation
  • Invite team members
  • Customize views for different roles

Key: Start using before it's perfect. Adjust as you go.

Common Mistakes​

  • Too many Areas → Start with 3-5. Split later if needed.
  • Projects too vague → "Improve Documentation" is an Area. "Document API v2" is a Project.
  • Databases not connected → Every Task must link to a Project, every Project to an Area.
  • Over-customizing before using → Run the template as-is for two weeks. Then customize.

Extending the System​

XPK is built for seamless extension — CRM, OKRs, Content Pipelines, and more.

Need a custom build? Reach out through support chat to discuss consulting services.